Assistant to the Global Citizenship Coordinator at the Western Academy of Beijing (WAB)

Job Summary
The Assistant to the Global Citizenship (GC) Coordinator plays a crucial role in ensuring the smooth operation of the Global Citizenship Department. This position provides high-level administrative and organizational support, maintains key systems, manages student-led community clubs, and helps build relationships with community partners. Working closely with the Global Citizenship Coordinator, the Assistant helps drive the successful implementation of projects and initiatives that align with the school’s commitment to fostering Active Global Citizenship.

Main Responsibilities

Administrative Support:
• Manage and support school-wide systems relevant to the Global Citizenship Department, including PowerSchool, MyTime, ManageBac, and Yoopay.
• Coordinate scheduling, calendars, and correspondence for the Global Citizenship Coordinator.
• Organize and maintain documentation and materials as needed.
• Translate documents and communications as necessary.
• Ensure the smooth execution of events, workshops, and activities led by the Global Citizenship Coordinator.
• Maintain clear communication and collaboration between the GC department and WAB's China Studies, WAB Wild and WABX administrative staff, to ensure smooth and transparent processes.
• Oversee Yoopay for the efficient coordination of online payments for events, fundraisers, and student initiatives.
• Collaborate with WAB Finance to process charitable donations and payments ensuring compliance with financial policies.

Student-led Club Facilitation:
• Provide logistical and organizational support for student-led community clubs.
• Effectively use school systems (e.g. MyTime & Managebac) to track student progress and ensure program compliance.

Community Engagement:
• In collaboration with the Global Citizenship Coordinator, build and maintain relationships with NGOs and community partners regarding Global Citizenship activities and initiatives.
• Coordinate transportation arrangements, including arranging buses for volunteering activities with community partners, ensuring timely and efficient logistics.
• Help coordinate and showcase Global Citizenship stories in collaboration with the Marketing and Communications team and the broader community.

Role Specifications

Key Dispositions:
• Proactive, organized, and efficient multitasker.
• Collaborative and team-oriented mindset with a friendly, approachable demeanor.
• Calm under pressure, adaptable, and principled with a strong sense of urgency and confidentiality.
• Internationally minded and interculturally aware.
• Consistently dependable and detail-oriented.
• Excellent in maintaining positive relationships within and between the school.

For more details and/or to apply, go here:
https://recruit.hirebridge.com/v3/careercenter/v2/details.aspx?cid=8165&jid=875817